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Executive Assistant

Apply now Job no: 498455
Work type: Permanent
Location: VIC - Metro
Categories: Administration & Operational Support

The Position

Are you are looking to further your career within People and Culture and get involved in assisting projects to enhance your development? Then read on, as this is the opportunity for you!

This role will suit a person who is passionate for driving change, has a strategic mindset, maintains a can-do attitude and enjoys working in a collaborative, vibrant workplace. You will be working amongst a team of enthusiastic professionals who will value your support and contribution.  

This role is critical in ensuring a high degree of C-suite administrative and operational support predominantly to the Chief of People & Culture and at times, wider Executive Leadership Team and plays an important part in project coordination and communication across multiple stakeholders both internally and externally.

The Executive Assistant will thrive under pressure, manage a wide variety of tasks with an agile approach and maintain confidential matters with discretion.

Your main duties and responsibilities will include:

  • Maintain the Executive’s calendar - planning and scheduling meetings, conferences, teleconferences, and travel schedules.
  • Monitor the Executive’s emails and routing correspondence.
  • Stakeholder meetings – Plan and manage schedules, agendas, action items, presentations, priority timelines and disseminate information to team for upcoming P&C and ELT meetings.
  • Work alongside Company Secretary and Board Assistant, managing the end-to-end logistics to complete board papers required by the Chief People & Culture and wider department by set due dates.
  • Drafting agendas and minutes, follow up actions, organise off sites - create content and presentations.
  • Support People & Culture Lead team in the development of the P&C Plan and maintain agile project approach to delivery and execution.
  • Assist the Executive in managing their Budget and cost centre, approvals and acquittals.

Who we’re looking for 

We are looking for someone who has proven capability to work positively and effectively as part of a collaborative work team, to accommodate and work well with different working styles and to work independently where required.

Your skills and experience will include:

  • 5+ years’ C-Suite Executive Assistant experience within a medium to large organisation
  • Experience working in a People & Culture (Human Resources) department will be highly regarded
  • Demonstrated communication and interpersonal skills with the ability to produce clear and accurate communications
  • Demonstrated ability to organise, schedule and plan, and to meet rigid and conflicting demands and deadlines, along with the ability to adapt to changed priorities
  • Experience in dealing with confidential material and sensitive matters
  • Managing multiple projects to tight timelines
  • Year 12 and/or vocational training relevant to a professional administrative role
  • Cert IV or equivalent in Business Administration
  • Microsoft Office Suite with advanced skills in Word, Excel, PowerPoint, MS Project, Outlook, Evernote, Yammer, Dropbox

Working for World Vision means you are making the world better 

It’s not every day that a job comes along that lets you change the world. Working for World Vision means looking forward to turning up at work because you know you’re about to do something meaningful. It means working with 35,000 staff and 3.3 million supporters in 100 countries who will stop at nothing to help children live better lives. Join a team that is bold and courageous, and where job satisfaction goes beyond financial reward. 

The selection process 

For your information, the interviews will start immediately, and the role may be filled before the closing date.

We embrace diversity, employing people from a variety of cultural and religious backgrounds. We take our Safeguarding responsibilities seriously and we are committed to providing an environment that is safe for children. Our stringent recruitment procedures make sure the safest and most suitable people work with the children in our programs. All successful candidates will undergo all required pre-employment checks which is inclusive of a criminal record check. We provide our staff and volunteers with ongoing supervision, support, and training in their work with vulnerable children and their families. World Vision Australia participates in the Inter-Agency Scheme for the Disclosure of Safeguarding-related Misconduct in Recruitment Process within the Humanitarian and Development Sector. 

Who we are

World Vision is a Christian organisation that empowers everyday Australians to create meaningful change for children through relief, development and advocacy work.

We offer great benefits such as salary packaging, flexible working arrangements, free on-site parking and an onsite café for our employees.

For more information on World Vision and the work we do, please visit our website:  


Advertised: AUS Eastern Daylight Time

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World Vision Australia is a Christian relief, development and advocacy organisation that is dedicated to transforming the lives of children and communities by tackling the causes of poverty. We are dedicated to increasing opportunities for Aboriginal & Torres Strait Islander people in line with our Reconciliation Action Plan