An exciting opportunity has opened up for an Administrative Coordinator to join our team at World Vision Australia. This is a permanent full time opportunity.
In this role you will provide a high level of administrative management and operational assistance to Australia First Nations Program (AFNP) teams. This is a great opportunity to harness your professional skills, creativity and passion for working with First Nations communities.
Your main duties and responsibilities will include:
- Provide financial support to metro and remote field-based teams, ensuring timely payments for services/expenditure for project activities in accordance with WVA policies and procedures via Dynamics D365
- Offer support, training and problem solving for AFNP staff on specific issues with credit card acquittals
- Support project managers and facilitators in making logistical and travel arrangements for project activities including flights, accommodation, car hire and manage travel processes for AFNP field teams.
- Assist the hiring manager, complete onboarding for new staff, including initial WVA / AFNP introductions to policies.
- Liaise with the Property Team on the coordination of AFNP fleet vehicles leases, repairs, maintenance, and payment of invoices
- Request and coordinate risk register updates from project managers for informing of overall AFNP risk register
- Review new contracts and identify specific clauses that need highlighting in regard to safeguarding, fraud or other concerns.
- Scheduling and minute taking for meetings as required
- Lead AFNP SharePoint Filing & Folder review process and continue to promote sound information management processes across AFNP
Who we’re looking for
- Year 12 and/or vocational training relevant to a professional administrative role
- Experience in Administration / office management and coordination
- Good knowledge of Microsoft Office particularly Dynamics D365
- Strong written and verbal communication
- Scheduling, organising and a high attention to detail
- Time management and the ability to respond quickly
- Flexible and proactive mindset
Working for World Vision means you are making the world better
It’s not every day that a job comes along that lets you change the world. Working for World Vision means looking forward to turning up at work because you know you’re about to do something meaningful. It means working with 35,000 staff and 3.3 million supporters in 100 countries who will stop at nothing to help children live better lives. Join a team that is bold and courageous, and where job satisfaction goes beyond financial reward.
The selection process
For your information, the interviews will start immediately, and the role may be filled before the closing date.
We embrace diversity, employing people from a variety of cultural and religious backgrounds. We take our Safeguarding responsibilities seriously and we are committed to providing an environment that is safe for children. Our stringent recruitment procedures make sure the safest and most suitable people work with the children in our programs. All successful candidates will undergo all required pre-employment checks which is inclusive of a criminal record check. We provide our staff and volunteers with ongoing supervision, support and training in their work with vulnerable children and their families. World Vision Australia participates in the Inter-Agency Scheme for the Disclosure of Safeguarding-related Misconduct in Recruitment Process within the Humanitarian and Development Sector.
Who we are
For more than 40 years, World Vision has been partnering with First Nations communities through our Australia First Nations Program. The program is dedicated to helping First Nations communities build on their strengths and achieve their own development goals. Working at World Vision as a First Nations staff means you will be well represented and supported within the team. Through the program’s staff network, you will have a safe space to connect, collaborate and seek advice no matter where you are based.
World Vision is a Christian organisation that empowers everyday Australians to create meaningful change for children through relief, development and advocacy work.
We offer great benefits such as salary packaging, flexible working arrangements, free on-site parking and an onsite café for our employees.
For more information on World Vision and the work we do, please visit our website: https://www.worldvision.com.au/about-us
World Vision Australia is a Christian relief, development and advocacy organisation that is dedicated to transforming the lives of children and communities by tackling the causes of poverty. We are dedicated to increasing opportunities for Aboriginal & Torres Strait Islander people in line with our Reconciliation Action Plan
