Position
We’re seeking a highly organised and proactive Business Administration Manager to support our CIO and Technology Department. This pivotal role ensures the smooth running of administrative operations, facilitates effective communication across internal and external stakeholders, and contributes to strategic project coordination.
We’re open to candidates seeking either a full-time (1.0 FTE) or part-time (0.8 FTE) arrangement.
Key Responsibilities
- Executive Support: Manage the CIO’s calendar, emails, travel, and stakeholder meetings with precision and discretion.
- Departmental Coordination: Draft agendas and minutes, support HR processes, and manage departmental onboarding and events.
- Project & Financial Administration: Assist with budget management, purchase orders, expense claims, and strategic project support.
- Communication & Collaboration: Act as the first point of contact for new staff, liaise with other Business Administration Managers, and ensure consistent practices across WVA.
- Travel Management: Provide end-to-end travel support for the CIO and department staff.
What We’re Looking For
- Minimum 3 years’ experience as an Executive Assistant or Office Manager at Chief level within a medium to large organisation.
- Cert IV in Business Administration or equivalent experience.
- Advanced proficiency in Microsoft Office Suite and familiarity with CRM systems.
- Strong interpersonal and communication skills, with a proactive and solution-focused mindset.
- Ability to manage competing priorities, maintain confidentiality, and deliver high-quality outcomes under pressure.
Core Competencies
- Results-oriented with a growth mindset and a “can-do” attitude.
- Skilled in planning, scheduling, and stakeholder engagement.
- Committed to continuous improvement, collaboration, and accountability
The selection process
For your information, the interviews will start immediately, and the role may be filled before the closing date.
We embrace diversity, employing people from a variety of cultural and religious backgrounds. We take our Safeguarding responsibilities seriously and we are committed to providing an environment that is safe for children. Our stringent recruitment procedures make sure the safest and most suitable people work with the children in our programs. All successful candidates will undergo all required pre-employment checks which is inclusive of a criminal record check.
We provide our staff and volunteers with ongoing supervision, support, and training in their work with vulnerable children and their families. World Vision Australia participates in the Inter-Agency Scheme for the Disclosure of Safeguarding-related Misconduct in Recruitment Process within the Humanitarian and Development Sector.
Who we are
World Vision is a Christian organisation that empowers everyday Australians to create meaningful change for children through relief, development and advocacy work.
We offer great benefits such as salary packaging, birthday leave, flexible working arrangements, free on-site parking and an onsite café for our employees.
For more information on World Vision and the work we do, please visit our website: https://www.worldvision.com.au/about-us
World Vision Australia is a Christian relief, development and advocacy organisation that is dedicated to transforming the lives of children and communities by tackling the causes of poverty. We are dedicated to increasing opportunities for Aboriginal & Torres Strait Islander people in line with our Reconciliation Action Plan
