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Operations Coordinator

Apply now Job no: 497671
Work type: Fixed Term
Location: VIC - Metro
Categories: Administration & Operational Support

Why World Vision…

World Vision is a global community of millions, working together for one purpose: to change the lives of children in Australia and around the world.

Our supporters, partners and staff join forces with communities on the ground to help children achieve good health, access education for life, experience the love of God and their neighbours and are cared for, protected and participating. Together we share proven, world-class development methods to bring food, water, education and economic change.

Our organisational culture reflects a "Partnership" of World Vision offices in nearly 100 countries and almost 37,000 staff working towards one vision: Our vision for every child, life in all its fullness. Our prayer for every heart, the will to make it so.  World Vision has profound global impact reaching one person every 10 secs with clean water, and every 60 secs a family gets access to tools and support they need to get out of poverty.

World Vision has been partnering with communities in Australia for more than 40 years through our Australia First Nations Program (AFNP).  We are committed to supporting Aboriginal and Torres Strait Islander communities achieve their own development goals, build on their strengths and create solutions to their own challenges.

World Vision is committed to ensuring Aboriginal and Torres Strait Islander staff are well represented and supported within the staff team. The Australia First Nations Program has a First Nations staff network that acts as a support network and safe space for Aboriginal and Torres Strait Islander staff who are separated by distance but connected by culture. The network also provides advice to the Australia First Nations Program and the broader WV organisation regarding our work with Aboriginal and Torres Strait Islander organisations, communities and families.

The Opportunity to be a Changemaker

This position has been designed to work primarily with Project Managers, the Field Operations Manager, Strategy Enablement and Performance and the Field Finance teams to coordinate the development and management of AFNP project budgets.

As key accountabilities, the successful candidate will be in charge to:

  • Lead budgeting & reforecasting process:

    • Manage the annual budget and reforecast process in a timely and efficient manner
    • Assist Project Managers to develop project budgets
    • Develop and update AFNP budget expenditure/income dashboard utilising Microsoft Excel and Power BI
  • Train and develop capacity of Project Managers, and ensure Project Managers have the skills and confidence necessary to develop and analyse budgets
  • Develop and maintain strong relationships with partners and internal stakeholders
  • Perform secretariat duties for the AFNP Lead Team:

    • Ensure recurring weekly meetings are scheduled (agenda items are collected and distributed in a timely manner) and important decisions are recorded and filed for governance purposes
    • Relay important messaging from the AFNP Lead Team to Project/Budget Managers concerning budget management practices
  • Reporting & Compliance

    • Develop and present to Lead Team on a monthly basis project implementation and operational performance dashboards
    • Maintain and track program income and expenditure and communicate reasons for any variances to all relevant stakeholders
    • Manage the program’s financial modelling resource and the program’s monthly salary allocation process
    • Update grant income pipeline and contracts register, ensuring relevant information is communicated to relevant stakeholders and key deadlines are met.
    • Co-ordinate donor financial reporting with relevant WVA internal stakeholders
    • Ensure program financial resources, processes and templates are maintained, continuously improved upon and kept up to date.
  • Work with internal stakeholders to develop budgets for grant applications in line with WVA requirements and donor specifications


Who we are looking for…

  • Demonstrated experience working with budgets and understanding of financial concepts
  • Demonstrated application of technical skills in a relevant context (program/project management)
  • An understanding of the unique needs and requirements of government and multilateral donors
  • Building effective collaborative relationships
  • Ability to effectively train remote teams to meet financial management requirements
  • Ability to rapidly learn customised IT systems and Advanced Microsoft Excel & Power BI skills
  • Strong attention to detail (including in relation to financial and contractual information)
  • Degree, diploma or certificate in business, finance, administration or related discipline or equivalent experience
  • Understanding of the cultural, political, economic and social issues affecting First Nations peoples


What you need to know

This role is a fixed term contract (from beginning of March 2020 until end of January 2021) operating in a full-time capacity and will be based at our head office in Burwood East, Victoria.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply.

For your information, the role may be filled before the closing date.

World Vision Australia takes our Safeguarding responsibilities seriously and we provide an environment that is safe for our child and adult beneficiaries. We have strong recruitment procedures to make sure the safest and most suitable people work with the children in our programs. We provide our staff and volunteers with ongoing supervision, support and training in their work with child and adult beneficiaries.


Why you should apply…

A career with World Vision is an opportunity to join a sector-leading humanitarian aid organisation. We collaborate in a high performing and professional culture, committed to partnering with Aboriginal and Torres Strait communities and organisations so that they can lead their own development and achieve their goals and aspirations

We help build brighter futures for children and are seeking to support the empowerment of Aboriginal and Torres Strait families and communities.

Aside from the opportunity for broad and life-changing impact in the lives of the communities we work with, some of our other benefits include:

  • Access to professional development programs that include on-the-job learning, e-learning, workshops, forums, leadership development and internal mobility.
  • Policies that may accommodate flexible working and other working arrangements to tailor and encourage individual performance.
  • A highly engaged team culture that is dynamic, supportive, and committed to serve community.
  • Access to salary packaging tax advantages.


Advertised: AUS Eastern Daylight Time

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World Vision Australia is a Christian relief, development and advocacy organisation that is dedicated to transforming the lives of children and communities by tackling the causes of poverty. We are dedicated to increasing opportunities for Aboriginal & Torres Strait Islander people in line with our Reconciliation Action Plan

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